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Exhibitor and Sponsor Information

 
Thank you for your interest in being a sponsor or exhibitor for the 2015 Catholic Social Ministry Gathering.  These are wonderful ways that your organization can support this important annual effort to bring together national leaders in Catholic social ministry to focus our attention, coordinate strategies, renew our spirits, and lift our voices about the important work we carry out throughout the year, and across the United States and the world.

To be a part of this important effort download our CSMG 2015 Sponsor and Exhibitor Kit.  Please keep in mind the following important deadlines.

  • December 31, 2014: deadline for receipt of Sponsor Pledge Forms and contributions in order to be included in printed materials for the Gathering.
  • January 14, 2015:  final deadline for receipt of Exhibitor Applications and payment or Sponsor Pledge Forms and contributions.

Becoming a sponsor or exhibitor for CSMG 2015 provides your organization an opportunity to introduce your programs, services, and products to influential leaders shaping the future of Catholic social ministry, policy advocacy, parish life, campus ministry and the Church's interaction with civil society for the promotion of the common good.  Sponsorship of CSMG, in particular, provides your organization high visibility as a supporter of the Catholic Church's mission to promote human life and dignity both in the United States and internationally.

Further Information for Exhibitors and Sponsors

1. What do exhibitors display at CSMG?
Successful CSMG exhibitors often provide useful information to attendees about materials, programs and services that promote social justice, peace, diversity, human life and dignity, and global and domestic concerns.  Increasingly, CSMG exhibitors also include organizations that provide formation and professional education for ministry and social service, as well as volunteer programs that foster emerging leaders and build capacity for Catholic social ministry.  Exhibitors may include a wide range of groups interested in the social teaching and ministry of the Church including advocacy organizations; religious orders and congregations; Catholic publishers; catechetical programs; and ecological and fair trade movements.  In recent years the Gathering has attracted an average of 500 participants.

2. How will permission to exhibit or agreement of sponsorship be confirmed?

Once applications or pledge forms have been approved
you will receive a confirmation e-mail from CSMG staff, along with an invoice for any outstanding fee/contribution and special instructions for completing online registration.  All fees/contributions must be received no later than January 14, 2015.  Exhibit space is assigned first to CSMG collaborating organizations, and after that on a first come, first assigned basis.  No reservation to exhibit will be confirmed until payment is received in full.  All exhibits must be approved in advance, and must be compatible with the mission of CSMG and the teaching of the Catholic Church.

3.
What is the cost of exhibiting at CSMG?
The fee for a 6-foot exhibit table from Saturday, February 7 to Tuesday, February 10, 2015 will be $295.00 (which includes a 6% bank credit card/check processing fee).  Payment by check or credit card will be arranged through online registration.

4.
How can exhibitors and sponsors attend events of the Gathering?
The exhibitor fee does not include admittance to events of the Gathering, for which separate registration is required.  Approved exhibitors will be provided with special registration instructions including the option for combined registration to exhibit at and attend CSMG 2015.  Sponsors are obviously welcome to participate in events to which they contribute, and CSMG staff will provide pertinent information upon confirmation of sponsorship arrangements.  Click here to see a schedule of registration fees for access to all that CSMG has to offer.

5. When and where do I ship my materials to be exhibited?
Items and materials for exhibition can be shipped in advance to the Omni Shoreham Hotel following the guidelines of our model shipping label.  Please DO NOT ship your items to the hotel prior to Wednesday, February 4, 2015. The hotel will charge an additional $25.00 per day for all days beyond the three-day package reception window.  You will be charged after the Gathering if you incur excess storage/handling fees from the hotel.  Notify Nicole Germain (ngermain@usccb.org) no later than Thursday, February 5, 2015, with the total number of packages shipped and a description of the contents. Packages/boxes shipped to the hotel will be delivered to your exhibit table after you check-in at the CSMG Registration Desk.

6. What are the exhibit hours?

Exhibit setup is on Saturday, February 7, 2015 from 8:00 a.m.—1:00 p.m.
 

Exhibit Hours

 

Saturday, February 7, 2015

1:00 p.m. – 6:30 p.m.

 

Sunday, February 8, 2015

8:00 a.m. – 6:30 p.m.

 

Monday, February 9, 2015

8:00 a.m. – 6:30 p.m.

 

Tuesday, February 10, 2015

8:00 a.m. – 11:00 a.m.

The exhibit breakdown period should not begin before 5:00 p.m. on Monday, February 9, 2015 and all exhibits must be removed from the Exhibit Hall no later than 12:00 p.m. on Tuesday, February 10, 2015.  It is the exhibitor's responsibility to remove all exhibit materials from the Exhibit Hall before the hall closes.  The exhibitor is also responsible for the packing and shipping of any materials at the conclusion of the Gathering.

7. How will I keep my items secure if I am away from the exhibit area?

Security of all exhibited items is the exhibitor's responsibility.  The USCCB, other CSMG collaborating organizations, and the Omni Shoreham Hotel will not be responsible for any lost or stolen items, or for any items that are left at the hotel after the breakdown period.

8. What if I experience problems with my exhibit once I get to the hotel? Whom should I contact?

Leave a message (include your name, organization, cell phone number and hotel room number if applicable) for Nicole Germain at the CSMG Registration Desk. Please note that these questions should not be directed to hotel staff.

The staff of USCCB-JPHD and the Gathering reserves the right to remove exhibits or displays that are not compatible with the mission of CSMG and the teaching of the Catholic Church.



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